Terms & Conditions

  • The International Medical Congress for medical students and young doctors, is the first medical congress in Moldova, run and organized by the Association of Students and Medical Residents (ASRM), whose main purpose is the scientific experience and knowledge exchange of students, residents and young doctors, as well as intercultural relationships fortification.
  • The Organizing Committee consists of members of the ASRM Scientific Department and includes: a President, a Vice President, a General Secretary, as well as representatives for IT, Workshops, Social Program, Volunteers, Faculty of Dentistry, Faculty of Pharmacy, Faculty of Medicine No.2 .
  • The Congress will hold the following scientific sessions:
    • Internal Medicine;
    • Surgery; Pharmacy;
    • Dentistry;
    • Public health;
    • Fundamental sciences;
    • Ethics, deontology and nursing;
    • Clinical cases,
    • Particularities in optometry.
  • All medical students starting their first year of studies, as well as medical residents and PhD students are allowed to participate at MedEspera Congress.
  • The official website of the congress is medespera.asr.md.
  • The social program is an optional one and can be selected separately during online registration.
  • The official language of the Congress is ENGLISH.
  • To register for the MedEspera International Congress, you must complete the following steps:
    • Registration on the official website as: active participant, passive participant or co-author.
    • The payment of the participation according to the informations from the chapter: Payments.
    • In order to complete the registration process of the active participant, it is mandatory to upload the abstract according to the informations from the chapter Abstracts, both for participants with posters and oral presentations.
  • The participant is required to verify the validity of the information entered during registration. The data entered by the participant during the registration will be used for the fulfilling the Diplomas / Certificates of participation, personalized badges

As an active participant:

  • You will have the opportunity to present the scientific research to an international audience
  • You will take part in the abstract contest
  • You will receive an electronic Certificate of Participation as an active participant and CME credits, number of credits depends on the type of your presentation.
  • You will be included in the social program, plus the additional options, upon request, according to the Payment section.

The status of the active participant can be changed if:

  • The participant’s abstract is not selected as an oral presentation or poster. He or she can still attend the conference as a passive participant, paying the price difference until the end of the term.
  • He or she did not upload the abstract within the term indicated on the official website, in which case the person’s account is inactivated and the participation is canceled and there will be no possibility of participating in the MedEspera International Congress without the possibility of returning money.

As a passive participant:

  • You will not be able to present the results of your personal research at the international conference.
  • You will be included in social program, plus the additional options, upon request, according to the Payment section.
  • You will receive an electronic Certificate of Participation as a passive participant and CME credits

As a co-author:

  • Certificate of participation as an electronic active participant and CME credits
  • You will not be able to take part in the entire MedEspera 2020 program

Registrations and abstracts uploaded after the deadline will not be accepted and will not be included in the abstract book.

  • The Scientific Committee encourages the presentation of original scientific materials, clinical cases / updated results of previous research, literary review, which were not presented at previous editions of MedEspera or other congresses.
  • The summary of scientific works must be written in English, within the limit of 3000 characters in volume (including blank spaces) and must not contain grids, graphs or images.
  • The abstract has to consist of the following chapters: Author, scientific adviser, title, introduction, aim of study, material and methods, results, conclusions and 2 – 5 key words.
  • Introduction: shall contain all the necessary background of the research.

    Aim of study: will clearly reveal the main purpose of the research.

    Material and methods: will describe the principle of this study’s execution, including the materials, methods and statistical criteria used in this particular research.

    Results: will shortly present the findings discovered during the research process.

    Conclusions: shall describe the outcome of the study correlated with its purpose and background data presented in the introduction.

  • The Case Report Session abstract should include 4 parts, besides the standard ones (Author, scientific adviser): background, case report, conclusions and 2-5 key-words.
  • The authors and co-authors of submitted abstract must be students, residents or PhD students of the medical university.
  • The first/presenting author (active participant) will receive a confirmation of acceptance for oral presentation. The acceptance process is finished at the moment of the conference fee payment.
  • The scientific advisers can be: university assistants, associate professors and university professors, who have the title of doctor in sciences.
  • The summaries must contain the full and correct names of the authors, co-authors and scientific coordinators, the participant bearing full responsibility for the correctness of the data entered.
  • The organizing committee is not responsible for the incorrect data entered by the participants.
  • All accepted abstracts will be published in the abstract book available to all active participants as part of the promotional package on the first day of the congress, but also on the congress website till 3 months after the congress ends.
  • The Scientific Committee maintain the right to reject any abstract that does meet below requirements or is in violation of them, to change the form of presented abstracts and to transfer them to another session.
  • The maximum number of scientific papers per one registered participant is 2.
  • Domains of activity: You can upload abstracts to the following sections:
    • Internal Medicine
    • Surgery
    • Fundamental sciences
    • Ethics, ethics and nursing
    • Dentistry
    • Pharmacy
    • Public health
    • Clinical cases
    • Particularities in optometry
  • The poster must be in .Jpg and 4K format (PORTRAIT 2160×3840 orientation) on physical format
    You will receive a poster template after the Organizing Committee will receive confirmation from Reviewing Committee about statute of your abstract , edit it in PowerPoint and export it to jpg with the resolution of 2160×3840 (PORTRAIT orientation).
  • The title should be large enough to be seen from a distance of about 3 meters.
  • Participants are required to use a Times New Roman font, as well as an appropriate size for the text (28-32 for normal text and larger for captions). There should be a suitable contrast between the font and the background.
  • Each illustrative object (image, figure, graphic, diagram, table) shall have a title or a brief explanation and a legend.
  • It is highly recommended that all irrelevant details be removed, so as to not overload the poster with information.
  • All posters must be made according to the template provided by the MedEspera 2020 organizing committee.
  • A particular session will take place only if 8 or more scientific papers are accepted in the review process.
    If the number of papers for a particular session does not meet this requirement, the organizers will transfer them to a session that is most closely related to the topic.
  • If the number of presentations exceeds 20, the section is divided into two.
    Scientific Committee consists of acknowledged specialists: associate professor, professors, medical practitioners and researchers.
    Positively reviewed articles have the right to be presented during the Congress and will take part in competition.
  • Coordinators of a special session have the right to exclude a scientific paper from the competition if the person registering an abstract or presenting a paper does not abide the regulations of the 17th International Congress of Young Medical Scientists.
  • The scientific papers are presented orally, based on a power point presentation, according to the template provided by the organizing committee.
  • The presentation should be sent to the session coordinator, before the deadline set by the coordinator.
  • All animations and sound files are attached by the authors at their own responsibility.
  • Presenter in an oral session has 7 minutes for the presentation and 3 minutes for discussion.
  • Presenter of a case report has 5 minutes for presentation and 2 minutes for discussion.
  • Presentations that exceed the upper mentioned time span can be interrupted by the session coordinators.
  • The first author is the presenting author and is obliged to participate in the discussion after the finishing of the presentation. Co-authors are not allowed to participate in the discussion.
  • All presenting authors should be able to present the paper in English and answer questions.
  • The results will be announced at the closing ceremony on May 9th, 2020, as well as the awarding of prizes for the leading places.
  • Positive reviewed posters have the right to be presented during the Congress and will take part in the competition.
  • All posters are presented orally.
  • A poster presentation will take up to 4 minutes, and the discussion another 2 minutes. Presentations that exceed the upper mentioned time span can be interrupted by the session coordinators.
  • All presenting authors should be able to present the paper in English and answer questions.
  • The results will be announced at the closing ceremony on May 9th, 2020, as well as the awarding of prizes for the leading places.
  • The congress will also hold various workshops, to which each participant can apply on the MedEsepra website.
  • ALL REGISTRATIONS FOR THE WORKSHOPS WILL BE OPEN AFTER THE END OF THE APPLICATION AND PAYMENT DEADLINE AND WILL LAST FOR TWO WEEKS!
  • Each workshop has its own maximum participants’ allowance, and once it has been reached, the option of this workshop will be removed from the list on the MedEspera website.
  1. Attendance at the official opening ceremony of the MedEspera 2020 Congress
  2. Attendance at least 2 lectures and 1 workshop.
  3. Attendance at the official closing ceremony of the MedEspera 2020 Congress.
  4. Complete the feed back form at the end of the congress.
    • This year, our platform will send you the diploma to your personal account on www.medespera.asr.md.
    • In order to obtain the electronic diploma, you must complete the upper mentioned steps. Only after these steps you will find your diplomas in the Diplomas section.
    • Electronic diplomas will be available for download for 3 months from the end of the congress. After that, you won’t be able to download them anymore.
    • Participation in scientific activities will be electronically checked and will be verified by scanning a QR code, from your personal badge in the congress, by the responsible staff.
  • The day and time will be announced daily on our website and Facebook page 5 days in advance.
  • In order to register, the status of your account must be PAYED. This means that you must pay the participation fee and then check the payment status update in your account before opening the registration for courses and workshops. If there is a problem, please do not hesitate to contact us, at email addresses or telephone number indicated in the Contacts
  • A special card will open on your page when the registration process begins.
  • All participants who do not register for courses and workshops will be randomly distributed, within the available places.
  • Only active and passive participants can register for courses and workshops.
  • The registration process starts on November 11, 2019. Early registration ends on February 3rd, 2020, late registration – March 8th, 2020
  • No payment will be accepted after the deadline.
  • The registration fee is 35 EUR for active participants, both early and late. 30 EUR for passive participants in early registration and 40 EURfor late registration, 5 EUR for Co-authors, does no matter of registration time. 20 EUR for the festive dinner.
  • The payment of the fee can be made using the MasterCard or Visa card or by money transfer to a bank account of the Association of Medical Students and Residents.
  • The active participant is scientific paper presenting author.
  • All active and passive participants are provided with a conference pack (consisting of abstract books, conference gadgets and extra materials), as well as a certificate of participation and have priority in the registration for additional workshops organized during the conference.
  • Fees include: Admission to all scientific events during the official congress period, entrance to the opening and closing ceremonies, coffee breaks, fourchette, launch, welcome kit, program book and abstract book for active participants.
  • Refunds: a full refund can be requested only until March 4, after March 4 – 50% refund can be requested until April 10, without refund after April 10.
  • The registration of a scientific paper is equivalent with the approval of these regulations and the consent for processing of all the data given during the registration of the scientific paper for the purpose of the Students Scientific Society statute and Conference Organizing Committee tasks, for a preparation of the abstract book, publishing the abstracts and results of the competition on the Student Scientific Society Website and Congress Webpage.
  • The MedEspera 2020 organizing committee reserves all rights to use the media materials made during the event, to promote the Congress and to post them on the official website, but also on the congress Facebook page.
  • The interpretation of these regulations and the resolution of any problems that are not included in the regulations will be resolved by the Organizing Committee.
  • The Organizing Committee is represented by the Association of Medical Students and Residents of Moldova, the address: bd. Ștefan cel Mare 165, email: asr@usmf.md
  • Please be aware once you have registered your payment, you agree to all the rules set out in this regulation.