Guide for Presenting Authors

Abstract

  1. The Scientific Committee encourages the submission of original scientific material and case reports / updated results of previous researches, which were not presented at previous editions of MedEspera.
  2. The summary of the scientific works must be written in English, should not exceed 3000 characters in volume (including blank spaces), and shall not contain any grids, graphs nor images.
  3. The abstract has to consist of the following: title, introduction, aim of study, material and methods, results, conclusions and 2 – 5 key words.
  4. Introduction: shall contain all the necessary background data of the research.
  5. Aim of study: will clearly reveal the research’s main purpose.
  6. Materials and methods: will describe the principle of this study’s execution, including the materials, methods and the statistical criteria used in this particular research.
  7. Results: will shortly present the findings revealed during the research process.
  8. Conclusion: shall describe the outcome of the study correlated with its aim of and background data presented in the introduction.
  9. The Case Report Session abstract should consist of 3 parts: background, case report, conclusions.
  10. The authors of submitted abstract must be students or residents Abstracts must include the names of the author, co-authors and tutor.
  11. The first/presenting author (active participant) will receive a confirmation of acceptance for oral presentation. The acceptance process is finished at the moment of the conference fee payment.
  12. All accepted abstracts will be published in the abstract book available at the first day of Congress and included in Congress material for all active and passive participants.
  13. The Scientific Committee maintain the right to reject any abstract that does meet below requirements or is in violation of them, to change the form of presented abstracts and to transfer them to another session.
  14. The maximum number of scientific papers per one registered participant is 2.

Oral Presentation

  • Presentations are reviewed via the submitted abstracts. Participants are not allowed to present their work unless they submit their abstracts before the established deadline.
  • The presentations should be prepared in English.
  • Presentations should be prepared using Microsoft Office Power Point (compatible with Microsoft Office 2007). Presenters take full responsibility for file formats and the quality of the presentation
  • The oral presentation should last no longer than 7 minutes, followed by a 3 minute discussion.
  • Only one of the co-authors can be a presenter (Active participant). The presenter must participate in the discussion after the presentation. Co-authors (Passive participants) may also take part in the discussion.
  • The presentation files should be given to the session coordinator before the beginning of the session.

Poster Presentation

Posters presentations are reviewed via the submitted abstracts. Participants are not allowed to present their work unless they submit their abstracts before the established deadline. Positively reviewed posters have the right to be presented during the Congress and will take part in the competition. All posters will be presented orally. Each presentation shall take up to 4 minutes and the discussion another 2 minutes. Presentations which exceed the upper mentioned allotted time can be interrupted by the session coordinators. All presenting authors should be able to present the paper in English and respond to the questions. Prizes will be awarded at the closing ceremony held on May 5th 2018.

Poster Technical Details

  1. The required dimensions of a poster are 91cm in width and 122cm height, A0 format. You can find templates HERE
  2. Make sure the orientation of the poster is Vertical.
  3. The title should be large enough to be seen from an approximate distance of 3m.
  4. Participants are required to use a simple font as well as an appropriate size for the text (28-32 for normal text and bigger for subtitles). There should be a suitable contrast between the font and the background.
  5. Each illustrative object (image, figure, graph, chart, table) shall have a title or brief explanation and a legend.
  6. It is highly recommended that all irrelevant details be removed, so as to not overload the poster with information.
  7. All posters are going to be removed after the poster presentation session, and stored at the ASRM deposit.
  8. Each participant is responsible for collecting their own posters from the deposit by the end of the Congress. The organizing committee is NOT RESPONSIBLE for any lost or damaged posters that were not collected prior to the specified time.